System Distribution Lists
System lists are available as a special attribute of the System Administrator Main Menu, and are an
excellent means of distributing interoffice memos to a large group of people in a timely manner.
The lists also eliminate the need of every user creating a similar personal list.You can create up to
seven system-wide lists. Examples of such lists include all users in the system or in a specific
department and all company managers.
Stratagy processes mail sent to mailing lists as a low-priority task. Therefore, it may take several
minutes to send the message to everyone on a large list, especially if the system is busy.
Create System Distribution List
1. From the Main Menu,
The Manage Mailbox Menu plays.
press Manage Mailbox.
2. From the Manage
The Manage Your Lists Submenu plays.
Mailbox Menu, press
Manage Your Lists.
3. Select the Distribution
You are prompted to enter an option.
List number (~).
4. After selecting a list, you
can press:
Review your current
The system prompts you with the name (and extension) of
list
each User ID on the list.
Add a User ID to the
Stratagy prompts you to enter the User ID.
list
Enter the User ID.
The name (and extension) plays. You can add additional User
Press when done.
IDs as needed.
Delete a User ID
Stratagy prompts you to enter the User ID.
from the list
Enter the User ID.
The name (and extension) plays. The system prompts
Press when done.
"Deleted."
Record a list
When sending a message, the comment plays each time the
Comment
destination list is selected.
Record your
Stratagy prompts you to record the comment.
comment. Press
when done.
5. Press to return to the
You can create another System List or press to return to the
Manage Your Lists
Main Menu.
Submenu.
Once defined, you can easily add or delete User IDs as needed
to the list.
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Send Message Using a System List
Each system distribution list ( ~ ) in User ID 999 is available to all users and may be accessed
when a user sends or forwards a message to a list. For more details, see the Stratagy User Guide.
1. Access Stratagy from
your telephone by
pressing + your User
ID number + .
2. Enter your security code
+ .
3. From the Main Menu,
The Send Messages Menu plays.
press .
4. Press .
5. Select the Distribution
List number ( ~ ).
6. Record your message.
To pause during the recording, press . To restart and continue
recording, press again.
7. Press to send your
message immediately and
return to the Main Menu.
Stratagy Custom System Administrator Guide 06/02
System Distribution Lists

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